Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council, and Mole Valley District Council each require a long-term agreement, commencing 1 April 2024, for the provision of electoral print services.
Each participating authority’s contract will include for all the printing requirements of each council’s elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and, for some councils, the household notification letters.
The appointed supplier will also be responsible for sourcing the materials to be printed on and for overseeing the posting/mailing requirements.
It is anticipated that the postal element will be subcontracted by the appointed supplier, but they will remain responsible for managing and overseeing this element.
“The appointed supplier must be capable of integrating with each council’s election management system; both their current system and their future system in the event councils change their systems during the lifetime of their contracts,” the notice stated.
Each participating authority requires a contract lasting six years, up to 31 March 2030, with no extension options built in. This tender will have four independently awardable lots, one for each council's contract, ranging in value from £600,000 to £1.8m and with an estimated total value of £4m.
The time limit for receipt of tenders or requests to participate is 12pm on 27 November 2023 and further information is available on the Find a Tender service.
Separately, the Department of Justice, which is responsible for the resourcing, legislative and policy framework of the justice system in Northern Ireland, wishes to establish a contract for the provision of graphic design, artwork and print management services.
“The contractor will be required to provide a print management function and, if necessary, may subcontract the print element as required,” it stated.
“The contractor will be responsible for the quality and delivery of the final print products. The contractor will be required to deliver a flexible, high-quality service while achieving best value for money for the public purse.”
The contract will be for an initial period of three years with the option to extend for two further periods of 12 months each.
The deadline is 3pm on 8 November 2023. The contract has an estimated total value of £600,000.
Finally, Northern Ireland Housing Executive is inviting tenders for the development, print and distribution of the annual Streets Ahead magazine.
With an estimated total value of £133,000, the tender notice states that the time limit for receipt of tenders or requests to participate is 3pm on 13 November 2023, and that the duration of the contract is three months.