The firm, which specialises in document management and support, is currently implementing an SAP system across its entire business and realised that by centralising its document management function into one office, it would readily be able to access up-to-date information on its business performance.

One of the areas that required centralisation was the processing and distribution of invoices, statements, remittance advices and credit control letters. The company envelopes about 1.4m documents per year. These processes were previously managed at individual sites and in many cases involved staff manually folding documents and putting them in envelopes.

As well as using the machine to manage its own enveloping, OCS is offering the service to its customers. The company estimates that the machine, which cost in the region of £75,000, will pay for itself in about 18 months.

Graham Proudfoot, the OCS's managing director, explained that the KAS Mailmaster fulfilled the company's needs in terms of its capacity, versatility, durability and, for a large machine, small footprint.

The machine was supplied with a sheet feeder folder with OMR reading. Features allow quick changeover between jobs and include touch-screen control and feeders that can handle thicknesses ranging from single sheet to 7mm. It operates at a rate of up to 5,000 envelopes per hour and can insert up to 12mm into a C4-sized envelope.

OCS's first project is to centralise the distribution of payslips for its 40,000 employees.