Pro Copy streamlines its service with Optimus MIS


Pro Copy, a Chichester-based digital print business, has reported a substantial improvement in the manageability of its services thanks to its installation of the Optimus Dash MIS system.

Jon Macmorland, managing director of Pro Copy, said that before Dash was installed back in November 2011, invoicing and pricing processes were completed manually.

This was taking up management time and reducing cash flow. It also meant that it took them longer to provide customers with quotations. "We had a paper based system around the office and it was very hard to track different orders. We needed a change," he said.

"Now, with Dash, it’s a lot quicker and easier and everyone can see the status of each order. We now know how much jobs, processes and materials are costing the company and we can price accordingly."

Dash is designed to track orders, job status, stock and inventory and deliveries, as well as calculating quotes and producing invoices. It provides a filing system where documents and images can be shared, and allows a free texting service to enable communication within departments and to customers.

Macmorland said that in the year since installing the MIS, the £6,000-7,000 system has seen a considerable return on investment. "We’ve definitely seen a return in the system in terms of saving time and improving cash flow. It has given our brand a more professional business image and outlook," he said.

Companies can pay an annual fee to Optimus, allowing them to update the system when an upgrade is available. Optimus also offers its 2020, Cloud, and Cloud mobile MIS models. Pro Copy continues to expand its business, having added a Morgana Digibook 150 PUR binder to its equipment inventory earlier this month.

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